Working on a one-to-one basis on a variety of tasks, the successful candidate will be responsible for providing personalized secretarial and administrative support to our respective Directors in a well-organized and timely manner.

Responsibilities:

• Greet and welcome guests as soon as they arrive at the office.
• Be the first point of contact between the Directors and internal/external clients.
• Manage diary and schedule meetings & appointments.
• Screen and direct phone calls and distribute correspondence.
• Handle requests and queries appropriately.
• Make travel arrangements for respective directors.
• Carry out visa and work permit documentation.
• Maintain office filing system.
• Receive, sort and distribute daily mail/deliveries.
• Undertake receptionist duties.

Requirements:

• Tertiary qualification in Office management/ Office Admin/ Secretarial Studies.
• Proven work experience as a Receptionist, Front Office Representative, PA/ Secretary.
• Proficient with MS Office Suite.
• Experience on immigration (visa & work permit) and travel.
• Outstanding organizational and time management skills
• Ability to multitask and prioritize work.
• Excellent verbal and written communications skills.
• Discretion and confidentiality.
• Integrity and professionalism.