Responsibilities:

• Perform data entry.
• Maintain a document filing system.
• Carry out invoice reconciliation.
• Prepare necessary reports.

Requirements:

• Maintain housekeeping, personal grooming and professional attire at all times.
• Meet and greet customers in a most professional manner and positive attitude either by phone or in person.
• Ensure Occupational Health and Safety are adhered too and report any unsafe issues to Managers and OHS officer.
• Organize and schedule appointments with Service Advisors.
• Prepare weekly timesheets and send for approvals
• Perform cashier duties for Parts, Service and Panel depts and ensure receipts are provided to the customer.
• Safely keep till box in a safe deposit box on a daily basis
• Work with Auditors when required especially on auditing of books and petty cash
• Handle and manage petty cash within process
• Submit and reconcile expense reports to Finance dept.
• Prepare Quotations and PO for office supplies with managers approval
• Arrange approval and prepare LPO for purchasing of local parts, sublet works and workshop materials.
• Prepare and maintain excel report of LPO records and submit to Finance at month end
• Reconcile supplier invoices, approval and sent to Finance for process payment.
• Arrange urgent cheque/cash suppliers’ payment who don’t accept our LPO.
• Maintain Excel for internal closed Ro’s and submit to Finance at month end
• Tappoo Kia and CHL invoices to be sent via email and Hard copies through Courier to Finance Sigatoka.
• Labelling and filling of all Kia and CHL Invoices and Documents
• Record keeping and maintain Excel for “on the go” general Fuel Card and send to Finance Sigatoka on month end
• Allocations of funds and prepare batches for online payments done by customers.
• Maintain contact lists and update if necessary
• Conduct any other responsibilities requested by Managers